TERMS OF BUSINESS FOR ONLINE FITNESS CLASSES

BACKGROUND:

These Terms of Business (“Terms”), together with any and all other documents referred to herein, set out the terms under which Services are sold and provided by Us through this website, www.shapesstudio.co (“Our Site”).  Please read these Terms carefully and ensure that you understand them before ordering any Services from Our Site.  You will be required to read and accept these Terms when ordering Services.  If you do not agree to comply with and be bound by these Terms, you will not be able to order Services through Our Site.

1. Definitions and Interpretation
   1. In these Terms of Sale, unless the context otherwise requires, the following expressions have the following meanings:

2. Information About Us
   1. Our Site, www.shapesstudio.co, is owned and operated by Us

3. Access to and Use of Our Site
   1. Access to Our Site is free of charge.
   2. It is your responsibility to make any and all arrangements necessary in order to access Our Site.
   3. Access to Our Site is provided “as is” and on an “as available” We may alter, suspend or discontinue Our Site (or any part of it) at any time and without notice.  We will not be liable to you in any way if Our Site (or any part of it) is unavailable at any time and for any period.
   4. Use of Our Site is subject to our Website Terms of Use. Please ensure that you have read them carefully and that you understand them.
4. Age Restrictions
   1. Consumers may only purchase Services through Our Site if they are at least 18 years of age.
   2. You acknowledge that Sessions may be physically strenuous. You agree that You voluntarily participate in a Session with full knowledge that even if the Teacher is not negligent there is an inherent risk of personal injury or illness arising from Your participation in any exercise program.
   3. Certain Services may be unsuitable for You if You have special needs, or any medical, health or fitness problem or condition.
   4. You must ensure that you are fit and well enough to participate in any Session that You book, and You will at all times be responsible for Your own state of health, physical condition and wellbeing. We take no liability for any injury or illness incurred in your home whilst paying for or licensing Our Services.
   5. If You have any concerns about Your fitness or health, You should seek appropriate medical advice from Your GP, Physiotherapist or other relevant professional medical or other adviser.
   6. We advise You to tell Us of any special physical needs, any issue relating to Your health, fitness or physical limitations of which You are aware, and any medical condition or on-going medical treatment, which might be relevant to any activity to be undertaken before purchasing a Session or Sessions from Us. Please contact us at hello@shapesstudio.co

5. Services, Pricing and Availability
   1. We make all reasonable efforts to ensure that all general descriptions of the Services available from Us correspond to the actual Services that will be provided to you.
   2. Please note that sub-Clause 5.1 does not exclude Our responsibility for mistakes due to negligence on Our part and refers only to variations of the correct Services, not to different Services altogether.
   3. We neither represent nor warrant that all Sessions will be available at all times on Our Site and cannot necessarily confirm availability until confirming your Order.
   4. We make all reasonable efforts to ensure that all prices shown on Our Site are correct at the time of going online. We reserve the right to change prices and to add, alter, or remove special offers from time to time and as necessary.  Changes in price will not affect any Order that you have already placed (please note sub-Clause 5.6 regarding VAT, however).

All prices are checked by Us when We process your Order.  In the unlikely event that We have shown incorrect pricing information, We will contact you in writing before proceeding with your Order to inform you of the mistake and to ask you how you wish to proceed.  We will give you the option to purchase the Services at the correct price or to cancel your Order (or the affected part thereof).  We will not proceed with processing your Order until you respond.  If We do not receive a response from you within seven (7) days, We will treat your Order as cancelled and notify you of the same in writing.

5. In the event that the price of Services you have ordered changes between your Order being placed and Us processing that Order and taking payment, you will be charged the price shown on Our Site at the time of placing your Order.
6. All prices on Our Site include VAT. If the VAT rate changes between your order being placed and Us taking payment, the amount of VAT payable will be automatically adjusted when taking payment.

6. Orders – How Contracts Are Formed
   1. Our Site will guide you through the ordering process. Before submitting your Order to Us you will be given the opportunity to review your Order and amend any errors.  Please ensure that you have checked your Order carefully before submitting it as we cannot be responsible for any errors once your Order is accepted.
   2. No part of Our Site constitutes a contractual offer capable of acceptance. Your Order constitutes a contractual offer that We may, at Our sole discretion, accept.  Our acknowledgement of receipt of your Order does not mean that We have accepted it.  Our acceptance is indicated by Us sending you an Order Confirmation by email.  Only once We have sent you an Order Confirmation will there be a legally binding contract between Us and you (“the Contract”).
   3. Order Confirmations shall contain the following information:
      1. Confirmation of the Services ordered including full details of the main characteristics of those Services;
      2. Fully itemised pricing for the Services ordered including, where appropriate, taxes and other additional charges;
   4. If We, for any reason, do not accept or cannot fulfil your Order, no payment shall be taken under normal circumstances. If We have taken payment any such sums will be refunded to you as soon as possible and in any event within seven (7) days.
   5. If you change your mind, you may cancel your Order or the Contract before or after We begin providing the Services subject to these Terms of Sale. For details of your cancellation rights, please refer to Clauses 9 and 10.
   6. We may cancel your Order at any time before We begin providing the Services in the following circumstances:
      1. The required personnel and/or required materials necessary for the provision of the Services are not available; or
      2. An event outside of Our control continues for more than four (4) weeks (please refer to Clause 14 for events outside of Our control).
   7. If We cancel your Order and We have taken payment any such sums will be refunded to you as soon as possible and in any event within two (2) weeks. If We cancel your Order, you will be informed by email
   8. Any refunds due will be made using the same payment method that you used when ordering the Services.

7. Payment
   1. Payment for the Services is due upon placing the Order. Price and payment details will be confirmed in the Order Confirmation. Your chosen payment method will be charged as indicated.
   2. We accept the following methods of payment on Our Site:
      1. Credit Card;
      2. Paypal
      3. Debit Card.
   3. Provision of the Services
      1. As required by law, We will provide the Services with reasonable skill and care, consistent with best practices and standards in the fitness market, and in accordance with any information provided by Us about the Services and about Us. We will begin providing the Services on the date agreed when you make your Order (which We shall confirm in the Order Confirmation).  Please note that if you request that the Services begin within the legal 14 calendar day cancellation (or “cooling off”) period, your right to cancel may be limited or lost.  Please refer to Clauses 9 and 10 for more details on your cancellation rights, including the cooling off period.  We will use all reasonable endeavours to provide the Services with reasonable skill and care, commensurate with best trade practice.
      2. We will make every reasonable effort to provide the Services in a timely manner. We cannot, however, be held responsible for any delays if an event outside of Our control occurs.  Please refer to Clause 16 for events outside of Our control.
      3. If We require any information or action from you in order to provide the Services, We will inform you of this as soon as is reasonably possible.
      4. In certain circumstances, for example where We encounter a technical problem, We may need to suspend or otherwise interrupt the Services to resolve the issue.
      5. If you do not pay Us for the Services as required by Clause 5, We may suspend the Services until you have paid any and all outstanding sums due. If this happens, we will inform you by email.
      6. You agree that you will not, at any time, copy, reverse engineer, reverse assemble, attempt to discover the source code, distribute, transmit, display, perform, reproduce, publish, license, create derivative works from, transfer, or sell any information, services obtained through the Site or the Services.

9. Your Legal Right to Cancel (Cooling Off Period)
   1. If you are a consumer in the European Union, you have a legal right to a “cooling off” period within which you can cancel the Contract for any reason. This period begins once your Order is accepted and We have sent you an Order Confirmation, i.e. when the Contract between you and Us is formed.  The period ends at the end of 14 calendar days after that date.
   2. If you wish to exercise your right to cancel under this Clause 9, you must inform Us of your decision within the cooling off period. You may do so in any way you wish, however for your convenience We offer a cancellation form on Our Site www.shapesstudio.com and will include a link to it with the Order Confirmation.  Cancellation by email or by post is effective from the date on which you send Us your message.  Please note that the cooling off period lasts for whole calendar days.  If, for example, you send Us an email or letter by 23:59 on the final day of the cooling off period, your cancellation will be valid and accepted.  If you would prefer to contact Us directly to cancel, please use the following details please email us at hello@shapesstudio.co.
   3. We may ask you why you have chosen to cancel and may use any answers you provide to improve Our services in the future, however please note that you are under no obligation to provide any details if you do not wish to.
   4. As specified in sub-Clause 9.1, if the Services are to begin within the cooling off period you are required to make an express request to that effect. By requesting that the Services begin within the 14 calendar day cooling off period you acknowledge and agree to the following:
      1. If the Services are fully performed within the 14 calendar day cooling off period, you will lose your right to cancel after the Services are complete.
      2. If you cancel after provision of the Services has begun but is not yet complete you will still be required to pay for the Services provided up until the point at which you inform Us that you wish to cancel. The amount due shall be calculated in proportion to the full price of the Services and the actual Services already provided.  Any sums that have already been paid for the Services shall be refunded subject to deductions calculated in accordance with the foregoing.  Refunds, where applicable, will be issued within fourteen (14) days after you inform Us that you wish to cancel.  Refunds will be made using the same payment method you used when ordering the Services.

10. Cancellation After the Legal Cancellation Period
    1. Cancellation of Contracts after the 14 calendar day cooling off period has elapsed shall be subject to the specific terms governing those Services and may be subject to a minimum contract duration. Details of the relevant duration, cancellation provisions and minimum notice periods will be provided on Our website and confirmed in Our Order Confirmation.
       1. If you wish to cancel under this Clause 10, you must inform Us of your decision to do so. You may do so in any way you wish, however for your convenience We offer a cancellation form on Our Site www.shapesstudio.com and will include a link to it with the Order Confirmation.  If you would prefer to contact Us directly, please email Us at  hello@shapesstudio.co.

We may ask you why you have chosen to cancel and may use any answers you provide to improve Our services in the future, however please note that you are under no obligation to provide any details if you do not wish to.

2. You may be entitled to cancel immediately by giving Us written notice in the following circumstances:
   1. We breach the Contract in a material way and fail to remedy the breach within fourteen (14) days of you asking Us to do so in writing; or
   2. We go into liquidation or have a receiver or administrator appointed over Our assets; or
   3. We change these Terms of Sale to your material disadvantage; or
   4. We are adversely affected by an event outside of Our control that continues for more than three (3) months (as under sub-Clause 15.2.5).
3. Eligibility for refunds may vary according to the Services ordered. You will be required to pay for Services supplied up until the point at which you inform Us that you wish to cancel (please note that this may include charges for preparatory work that We have undertaken where We have reasonably incurred costs).  Such sums will be deducted from any refund due to you or, if no refund is due, We will invoice you for the relevant sums.  Details of the relevant terms will be provided with Our Order Confirmation.  If you are cancelling due to Our failure to comply with these Terms of Sale or the Contract, you will not be required to make any payment to Us (unless such failure is due to an event outside of Our control or is due to your failure to comply with any of your obligations).
4. Refunds will be issued to you within fourteen (14) days after the date on which you inform Us that you wish to cancel. Refunds will be made using the same payment method you used when ordering the Services.

11. Our Rights to Cancel
    1. For cancellations before we begin providing the Services, please refer to sub-Clause 8.9.
    2. We may cancel the Services after We have begun providing them due to an Event outside of Our control that continues for more than three (3) (as under sub-Clause 14.2.4), or due to the non-availability of required personnel and/or required materials necessary for the provision of the Services. In such cases, no payment will be due from you and if you have already made any payment to us, such sums will be refunded to you.
    3. Once We have begun providing the Services, We may cancel the Contract at any time and will give you at least fourteen (14) days written notice of such cancellation. You will only be required to pay for Services that you have received.  Such sums will be deducted from any refund due to you or, if no refund is due, We will invoice you for the relevant sums.
    4. Refunds due to you will be issued to you within 14 calendar days after the day on which We inform you of the cancellation. Refunds will be made using the same payment method you used when ordering the Services.
    5. We may cancel immediately by giving you written notice in the following circumstances:
       1. You fail to make a payment by the due date as set out in Clause 8. This does not affect Our right to charge you interest on any overdue sums;
       2. You breach the contract in a material way and fail to remedy the breach within seven (7) days of Us asking you to do so in writing.

12. Problems with the Services and Your Legal Rights
    1. We always use reasonable endeavours to ensure that Our Services are trouble-free. If, however, there is a problem with the Services please contact Us as soon as is reasonable possible via hello@shapesstudio.co.
    2. We will use reasonable endeavours to remedy problems with the Services as quickly as is reasonably possible and practical. In emergency situations, such as those where vulnerable people may be affected, We will use reasonable endeavours to remedy problems within 24 hours.
    3. We will not charge you for remedying problems under this Clause 12 where the problems have been caused by Us, any of Our agents or sub-contractors, or where nobody is at fault. If We determine that a problem has been caused by you, including your provision of incorrect or incomplete information or taking of incorrect action, sub-Clause 9.5 will apply and We may charge you for the remedial work.
    4. As a consumer, you have certain legal rights with respect to the purchase of services. For full details of your legal rights and guidance on exercising them, it is recommended that you contact your local Citizens Advice Bureau or Trading Standards Office.  If We do not perform the Services with reasonable skill and care, you have the right to request repeat performance or, if that is not possible or done within a reasonable time without inconvenience to you, you have the right to a reduction in price.  If the Services are not performed in line with information that We have provided about them, you also have the right to request repeat performance or, if that is not possible or done within a reasonable time without inconvenience to you (or if Our breach concerns information about Us that does not relate to the performance of the Services), you have the right to a reduction in price.  If for any reason We are required to repeat the Services in accordance with your legal rights, We will not charge you for the same and We will bear any and all costs of such repeat performance.  In cases where a price reduction applies, this may be any sum up to the full Price and, where you have already made payment(s) to Us, may result in a full or partial refund.  Any such refunds will be issued without undue delay (and in any event within 14 calendar days starting on the date on which We agree that you are entitled to the refund) and made via the same payment method originally used by you.  In addition to your legal rights relating directly to the Services, you also have remedies if We use materials that are faulty or incorrectly described.

13. Our Liability
    1. We will be responsible for any foreseeable loss or damage that you may suffer as a result of Our breach of these Terms of Sale or as a result of Our negligence. Loss or damage is foreseeable if it is an obvious consequence of Our breach or negligence or if it is contemplated by you and Us when the Contract is created.  We will not be responsible for any loss or damage that is not foreseeable.
    2. We provide Services for private use or purposes. We will not be liable to you for any loss of profit, loss of business, interruption to business or for any loss of business opportunity.
    3. Nothing in these Terms of Sale seeks to exclude or limit Our liability for death or personal injury caused by Our negligence (including that of Our employees, agents or sub-contractors); or for fraud or fraudulent misrepresentation.
    4. Nothing in these Terms of Sale seeks to exclude or limit Our liability for failing to perform the Services with reasonable care and skill or in accordance with information provided by Us about the Services or about Us.
    5. Nothing in these Terms of Sale seeks to exclude or limit your legal rights as a consumer. For more details of your legal rights, please refer to Your local Citizens Advice Bureau or Trading Standards Office.

14. Events Outside of Our Control (Force Majeure)
    1. We will not be liable for any failure or delay in performing Our obligations where that failure or delay results from any cause that is beyond Our reasonable control. Such causes include, but are not limited to: power failure, internet service provider failure, industrial action by third parties, civil unrest, fire, explosion, flood, storms, earthquakes, subsidence, acts of terrorism, acts of war, governmental action, epidemic or other natural disaster, or any other event that is beyond Our reasonable control
    2. If any event described under this Clause 14 occurs that is likely to adversely affect Our performance of any of Our obligations under these Terms of Sale:
       1. We will inform you as soon as is reasonably possible;
       2. Our obligations under these Terms of Sale (and therefore the Contract) will be suspended and any time limits that We are bound by will be extended accordingly;
       3. We will inform you when the event outside of Our control is over and provide details of any new dates, times or availability of Services as necessary;
       4. If the event outside of Our control continues for more than three (3) months We may cancel the Contract and inform you of the cancellation. Any refunds due to you as a result of that cancellation will be paid to you as soon as is reasonably possible and in any event no later than 14 calendar days after the date on which We inform you of the cancellation;
       5. If an event outside of Our control occurs and you wish to cancel the Contract as a result, you may do so by using the cancellation form on Our Site www.shapesstudio.co.

Any refunds due to you as a result of such cancellation will be paid to you as soon as is reasonably possible and in any event no later than 14 calendar days after the date on which you inform Us that you wish to cancel.

15. Communication and Contact Details
    1. If you wish to contact Us you may contact do so by email at hello@shapesstudio.co.

16. How We Use Your Personal Information (Data Protection)
    1. All personal information that We may use will be collected, processed, and held in accordance with the provisions of EU Regulation 2016/679 General Data Protection Regulation (“GDPR”) and your rights under the GDPR and the Data Protection Act 2018.
    2. For complete details of Our collection, processing, storage, and retention of personal data including, but not limited to, the purpose(s) for which personal data is used, the legal basis or bases for using it, details of your rights and how to exercise them, and personal data sharing (where applicable), please refer to Our Privacy Policy.

17. Other Important Terms
    1. We may transfer (assign) Our obligations and rights under these Terms of Sale (and under the Contract, as applicable) to a third party (this may happen, for example, if We sell Our business). If this occurs, you will be informed by Us in writing.  Your rights under these Terms of Sale will not be affected and Our obligations under these Terms of Sale will be transferred to the third party who will remain bound by them.
    2. You may not transfer (assign) your obligations and rights under these Terms of Sale (and under the Contract, as applicable) without Our express written permission.
    3. The Contract is between you and Us. It is not intended to benefit any other person or third party in any way and no such person or party will be entitled to enforce any provision of these Terms of Sale.
    4. If any of the provisions of these Terms of Sale are found to be unlawful, invalid or otherwise unenforceable by any court or other authority, that / those provision(s) shall be deemed severed from the remainder of these Terms of Sale. The remainder of these Terms of Sale shall be valid and enforceable.
    5. No failure or delay by Us in exercising any of Our rights under these Terms of Sale means that We have waived that right, and no waiver by Us of a breach of any provision of these Terms of Sale means that We will waive any subsequent breach of the same or any other provision.
    6. We may revise these Terms of Sale from time to time in response to changes in relevant laws and other regulatory requirements. If We change these Terms of Sale at any time, We will give you at least two (2) weeks’ written notice of the changes before they come into effect.  If you wish to cancel the Contract as a result, please refer to sub-Clause 9.4.

18. Law and Jurisdiction
    1. These Terms and Conditions, and the relationship between you and Us (whether contractual or otherwise) shall be governed by, and construed in accordance with English law.
    2. If you are a consumer, any dispute, controversy, proceedings or claim between you and Us relating to these Terms and Conditions, or the relationship between you and Us (whether contractual or otherwise) shall be subject to the jurisdiction of the English courts.